How to Plan a Pandemic Wedding in 10 Days

A reporter on the COVID-19 beat since its early days had to plan her church wedding amid the pandemic. The key to pulling it off: Do what you can, then let things fall where they may.

By SHAI LAGARDE

PHOTOS BY JERU CZAR

October 15, 2020

We all know few things take as much meticulous planning as a wedding. There’s a long to-do list and many variables to consider. But if there’s one thing we’ve also come to know amid the COVID-19 pandemic, it’s that things can come without warning and it’s up to us what to make of it.

I started on the COVID beat in January, when we were dealing with the Taal volcano’s tantrums and dreading a cataclysmic eruption. Many — the government included — had shrugged off this erstwhile-novel coronavirus in Wuhan, China back then, perhaps thinking it would come and go, the way tropical cyclones pass us by.

But 10 months, 300,000 cases and 5,000 deaths later, the Philippines is still weathering its longest storm yet. A giant sucker punch that hit everyone’s plans, square in the face.

Our plans were not so meticulous, though. And that’s how we pulled off our wedding in the middle of a pandemic.

The author and her husband Anton were married at New York City Hall in 2018.

It helped that it was not our first wedding. My husband Anton proposed in January 2018, shortly before we left for New York to explore opportunities in the United States. In June, we toyed with the idea of getting married at City Hall. Why not?

That was on the 21st. We got our marriage license on the 26th, and got married on the 29th. We put together our outfits the night before, most of them brought from Manila. We brought the dress ($70), bridal bag ($20) and dress shirt from a bargain department store called Century 21 (now sadly in the process of filing bankruptcy due to the pandemic), and pre-owned PRADA shoes ($34.95 and originally worth about $1,800) from an ukay-ukay chain called Beacon’s Closet. And because haircuts are ridiculously expensive in New York, I cut Anton’s hair myself.

We had become fast friends with a Filipino couple from New Jersey, Mark and Beanne. As soon as we decided to get married, we knew they’d be the ones we ask to be our witnesses — kind, wonderful people with whom we were at ease. (With relatives spread out in the US, we didn’t have the time or resources to organize everything in a way that’s fair and drama-free.)

The simple "reception" at the couple's first wedding.

We took photos on Brooklyn Bridge as tourists walked or cycled past. It was a sweltering summer day, but we didn’t mind. For “reception,” Mark and Beanne treated us to a place called Clinton Hall, near South Street Seaport in Manhattan’s financial district. Our “wedding cake” was called WTF Waffle (red velvet with lots of things on it). We had burgers, sangria and kamote fries with marshmallow dip. We played Connect Four for a bit and went back to regular programming after lunch.

We didn’t get rings. We figured we would still have to do a “real” wedding in church in June the following year, with a traditional ceremony and surrounded by a few hundred guests. After all, we’re both panganay and the first ones in our families to get married.

Asking “Why not?” helped us pull off that perfect day, and we’d learn how important it is as we planned our church wedding.

Their wedding venue Lakeshore was one of the first choices the couple made.

After we went back to the Philippines in January 2019, we decided to reschedule our church wedding from June to December to buy us more time.

We started with our videographer, Jason Magbanua. As a video producer myself, I didn’t want to be working on my own wedding, worrying about whether or not the video team is doing things right.

Next, we had to choose a location that would be logistically easy for everyone. Certainly not in the gridlocked streets of Manila, but not in far-flung places either. Somewhere near the airport and hotels for our guests from abroad. A place where the church would be very near the reception venue. A location with a beautiful church and scenic surroundings for an easier shoot. We chose Lakeshore, which happens to be 20 minutes from our home in Pampanga.

In March, I got my current job as a reporter for GMA’s pioneering multimedia journalism newscast Stand for Truth, while Anton was working as a freelance software engineer. It wouldn’t be until July, on a random weekend of running errands, that we would chance upon a wedding fair at the mall and book our next supplier (just the cake).

A garden display caught our eyes as we made our way out. We stopped to take photos and a kindly lady at that booth chatted us up and gave us floral tea. It was warm and sweet, like her. We ended up befriending — and booking — Tita Aida Lazatin to be our florist and event stylist.

We mentioned that we were having a hard time deciding who among our makeup artist friends we’d book. We didn’t like the idea that they would be working at our wedding instead of enjoying as guests. But we also wanted to work with someone we’re comfortable with. Tita Aida made that decision easier: she brought us to the booth of her trusted friend Dey Caisip. His work portfolio and personality won us over, and we had booked our hair and makeup.

And then work got more hectic. No other suppliers were booked. No save-the-dates were sent out. We rescheduled (again) to June 2020, prepared to either pay penalties or look for other suppliers in case the ones we had were unavailable then. We resolved to see it through this time, no matter what.

Of course, 2020 had other plans: Between a brewing volcano and a brewing pandemic, we thought we might need to give up on getting married in church anytime soon, especially after the entire country was placed on lockdown in March.

Instead of us, it was my sister, a lawyer currently studying in Brisbane, who got married in June. It was a simple ceremony held on their university grounds, in front of a handful of friends and witnessed live by the rest of us via Zoom.

Seeing how much fun it was despite the circumstances helped us with our decision to finally push through with ours. We scheduled to meet with the Lakeshore team and the parish priest a day after that wedding.

Jason Magbanua was still able to fit the couple's wedding into his schedule, despite short notice.
By then, it was no longer possible to do it on June 29 (our anniversary) due to the three-Sunday rule of marriage banns in the Catholic Church. What was still possible was July 11 — another meaningful date for us. And then it was on to our checklist:
  • Location. We booked Lakeshore for that date and set out to work on the rest of our list.
  • Marriage banns. We went to my local parish in San Fernando and emailed Anton’s parish in Bacoor that very Saturday to have the banns announced the next day as July 11 comes exactly three Sundays after then.
  • Certificates. Baptismal, confirmation, and our civil marriage certificate from New York. We easily gathered all these.
  • Personal leave. With the nature of our jobs, work always got in the way, so we took a leave for the whole month of July. That meant we had 10 days to put everything together. In lieu of a honeymoon, we allotted the rest of July as time for self-quarantine, post-wedding errands, and rest. We turned off work notifications so that we could choose when to pay attention to which tasks (e.g. providing daily COVID updates for GMA News).
Sponsors getting close to the couple wearing masks during the ceremony.
  • Pre-Cana. Most of the seminars we initially checked were in-person (which would require adhering to several IATF rules) or expensive live Zoom sessions with limited slots that had to be reserved months in advance. But it didn’t take long for Anton (who was also the W@Wies member between the two of us) to find a Pre-Cana that allowed us to watch pre-recorded talks online, write down our reflections, and email them for a certificate, all in two days.
  • Medical clearance. The only ones allowed to attend were our parents, siblings, two pairs of principal sponsors, a photographer and a videographer—provided all of them are aged 21-59. The parish required medical certificates from everyone, especially since some of them were coming from Cavite and Metro Manila.
  • Videographer. I reached out to Jason and he said yes, despite the very short notice. But it turned out he had another wedding to shoot in the afternoon of July 11. Thankfully, the priest and venue were available in the morning and everyone else was OK with moving it up so they could drive back home after lunch. Jason was able to shoot our wedding and run back to Manila for his second one while his associate Junnel remained with us to shoot.
  • Photographer. My cousin loves photography and we grew up together like siblings. His parents are senior citizens (therefore not allowed in church) and his sister is in Australia, and it felt wrong not to have any of them in the wedding. We were able to include him on the list by not hiring a professional photographer.
  • Dress. The same cousin has a family friend, Tita Adora Revilloza, who has made gowns for me in the past. I put together a vision board for the look I had in mind (we could call it “K-drama meets boho”) and emailed it to her on July 2. The dress was ready for fitting, along with the cord, veil, pillows, and arrhae cage by July 7. She also made a hair piece and matching face mask. We never knew how much it all cost, because my aunt took care of everything as her wedding gift to us. Aside from the dress, everything else we planned to wear was something old or borrowed.
Details for the wedding quickly fell into place once the date was finalized.
  • Entourage. Our siblings, aunts and uncles served multiple roles: bible, coin, and ring bearers, veil, cord, and candle sponsors.
  • Prep venue. Hotels and our house were obviously not options, given the COVID situation. We booked one of the three-bedroom, two-story villas inside Lakeshore for any of our guests who would want to stay there the night before, and to serve as hair and makeup stations on the day itself.
  • Hair and makeup. Dey not only said yes, but also gave us a better price. We did the trial makeup in his salon in Angeles City and then headed to Tita Adora’s atelier in Quezon City for the fitting—the schedule was that tight. Minor adjustments were needed for both the dress and the makeup look, but it was nothing a few additional “pegs” couldn’t fix. Both Dey and Tita Adora were very open to feedback, which helped a lot.
  • Bouquet. Tita Aida was happy to learn that we were finally pushing through. I sent her some pegs of what I wanted for my bouquet and the design she ended up with was perfect.
  • Rings. When we mentioned we had no rings yet, Tita Aida immediately set up an appointment with their family jeweller, who went all the way from Bulacan to meet with us. By coincidence or fate, Anton and I reached for the same design: simple, elegant, reasonably priced. (Side note: Remember last year when Martha Stewart had lunch at the 1925 Lazatin Heritage House in Pampanga? That’s where we met with them to look at rings, over orange juice and freshly baked empanadas. Tita Aida gave us a tour afterwards.)
The groom and bride had custom his and hers masks made for the occasion.
  • Face masks. Russell Villafuerte is one of many designers who have pivoted into making face masks since the lockdown. We’ve been friends since meeting on the second season of “Project Runway Philippines” (I was a producer, he won first runner-up) and have worked together a few times. At 2 p.m. on July 8, I messaged him my idea for bride-and-groom face mask in case we needed to use them, as well as souvenir masks for the guests. He went out to get supplies right then and there. He worked overnight, and all 18 masks were ready for pick-up by 6 a.m. the next day.
  • Invitations. In lieu of these, we made an e-card on Canva and sent it out to relatives and friends we would have wanted to celebrate our wedding day with, if not for the pandemic.
The “reception” was a quick, physically-distanced lunch at a nearby favorite.
  • Reception. With mass gatherings a no-no, “reception” was a quick, physically-distanced lunch at a place with good comfort food and a relaxing ambience. Café Noelle is a homegrown restaurant a walking distance from our house that serves rice meals, pastas, soups and salads, and cakes. We’ve been going there since 2013, so the staff know us, and we’ve tried all their food. Instead of hiring them as caterers, we sent their menu to our guests the day before so they could give their a la carte orders in advance. The café closed for lunch and assigned two people per table. They also set up the prettiest corner in the room as the “presidential table.”
  • Post-wedding quarantine. The only thing we weren’t willing to compromise or work around was adhering to the minimum health standards set by the IATF and ensuring that everyone is healthy and safe. For the next three weeks after the wedding, we reminded our guests to stay home as much as possible, and to keep a detailed diary of close contacts, locations, and any flu-like or respiratory symptoms they may experience. One of our guests was a health worker and eligible for a swab test, which she did just in case. She and everyone else in our wedding has remained COVID-free to this day. For better or worse, we’ve had to be attuned to this on a daily basis (and yes, I tweeted updates for GMA even on my wedding day, after everyone had gone home). We had become so familiar with the nitty-gritty of the pandemic that it would have been incredibly stupid if we didn’t put all that knowledge to good use.
Their simple wedding had everything the couple needed.

On July 11, the Philippines reported 54,222 total COVID-19 cases. Just a month after our wedding, Metro Manila had to be placed back under MECQ for two weeks to give the burdened health workers a “time-out.” Today, the number of total cases has reached over 300,000 and there seems to be no end in sight.

In a meeting with President Rodrigo Duterte last month, Health Secretary Francisco Duque III noted that while COVID-19 numbers are on a downward trend, they are heeding the advice of experts against reopening the country, as it may lead to a surge in infections by Christmas time.

If we had put off our wedding yet again to wait until things are better, chances are we’d still be in the middle of planning it until now.

Jason Magbanua weaved his magic for the couple's wedding video.

“Sometimes the best plan is no plan.” A childhood friend once reminded me this when I shared with her some anxieties about the future. It’s certainly not applicable to policymakers and elected officials—no plan is what led us to the longest lockdown in the world and confusing community quarantine guidelines.

But in our case, not being obsessed with the ultimately-insignificant details and just going with the flow enabled us to pull off our civil and church weddings the way we truly wanted: bare-bones and intimate.

Our immediate families were there, and everyone else we wanted to invite had sent us their well-wishes and gifts online. We had good food and good times, without the social pressures and stereotypical trappings of a traditional Filipino wedding that the introverts in us would have found a challenge. We got the suppliers we wanted, friends whose work we were already familiar with (thus sparing us from trial-and-error) and who went out of their way for us on such short notice.

We didn’t livestream the wedding so that Jason could shoot it and tell our story properly. He weaved New York and Pampanga together beautifully, and we wouldn’t have had it any other way.

This pandemic has taught us that no amount of meticulous planning can give us full control of everything. Plans change. They fall through.

And when they’re meant to, they fall into place.